President - The President shall preside at all meetings of the Association and decide all questions or disputes not controlled by the Bylaws of the Association and sign all checks in the absence of the Treasurer. He/she shall give bond in such amount as the Board shall prescribe the premium thereon to be paid by the Association.
He/she shall appoint all Committee Chairpersons not provided for through election. The President shall appoint a Member to fill the unexpired term of any office vacated. He/she shall preside at all meetings of the Board and appoint a President "pro tem" to install the newly elected Officers and perform such other duties as may be required of him/her by the Association.
The President has the authority to enter into a contract or other financial commitment on behalf of the Association. This authority is only valid upon the approval of two-thirds (2/3s) of the Board members voting on a motion to ratify the contract in question. The President shall be indemnified by the Association and will forever hold the President free and harmless against any action questioning the intent of the President to act in the interests of the Association, in good faith, without gross negligence, fraudulent or criminal intent when subsequent to approval by the Board.
Vice-President- The Vice-President shall preside at all meetings in the absence of the President and in case of death, removal or resignation of the President, the Vice-President shall become the President and serve as such until the next regular election and installation of his/her successor in office.
Financial Secretary- The Financial Secretary shall receive all dues and other monies from any source for the benefit of the Association. He/she shall keep a true account of all receipts and expenses of the Association; draw all orders on the Treasurer when passed by the Association and attest same by his/her signature. He/she shall turn over all monies received by him/her to the Treasurer and take a receipt of the Treasurer therefore, and keep a correct account between the Association and its members in books provided for that purpose, preparing and submitting monthly Financial Statements at each meeting. He/she shall submit his/her books to the Auditing Committee when reasonably requested to do so.
Recording Secretary-The Recording Secretary shall keep a true record of the proceedings of all meetings, correspondence and files of the Association and the Board and conduct the correspondence of the Association. All papers, books, correspondences, including, but not limited to electronic media, in possession of the Recording Secretary are property of the Association.
Treasurer-The Treasurer shall receive all funds turned over to him/her by the Financial Secretary, giving his/her receipt therefore. He/she shall keep them in such bank or banks as the Board shall prescribe. He/she shall disburse funds as authorized by the membership. The Treasurer shall give bond in such amount as the Board shall prescribe the premium thereon to be paid by the Association. He/she shall make available their books to the Auditing Committee when reasonably requested to do so.
Special Tax Officer-The Special Tax Officer shall ensure that the Selby on the Bay SCBD monies disbursed by Anne Arundel County are deposited into accounts as prescribed by the Board. The Board shall then create and approve an Annual Budget (“Annual Budget”) no later than December 31st. A SCBD Special Meeting, with ten (10) days’ notice, shall be held for the Association Members to question or to comment on the said budget before January 28th of the following year. He/she shall also make available their books to the Auditing Committee when reasonably requested to do so. Their audit shall meet County guidelines and in no way interfere with the timely submission of said Annual Budget to the County. The Annual Budget shall then be submitted to the Special Community Benefit District coordinator by the due date. Upon Anne Arundel County Council approval, he/she shall disburse funds as budgeted and balance the books. The budget may be amended only with the approval of the Board and Anne Arundel County. He/she shall also ensure that the end of fiscal year financial reports are prepared and audited as required by Anne Arundel County. Such reports shall be submitted to Anne Arundel County Auditors office by the due date. He/she shall create a balance sheet for all Selby on the Bay SCBD funds and accounts, to be presented to the Board at each meeting. The Special Tax Officer shall give bond in such amount as the county authorities shall prescribe the premium thereon to be paid by the Association. He/she shall abide by the rules and regulations prescribed by Anne Arundel County Special Community Benefit District. Commingling of Selby on the Bay SCBD funds with any other Association funds are strictly prohibited.
Zoning Officer - The Zoning Officer responsibilities shall include monitoring Selby on the Bay property owner's compliance with the zoning regulations of Anne Arundel County and the State of Maryland and notifying the Association's other Officers of occurrences of non-compliance with zoning regulations which may require further action by the Association.
Trustees - The Trustees shall be composed of three (3) Members. The candidate receiving the majority votes from the September election will have the first option of a two (2) year term in office. The Trustees shall have charge of the tangible property or renovations of tangible property of the Association. They shall be advised of any major repairs to the Community Center building that have been reported by the Community Center Chairperson. The Trustees will also review any new proposed expenditure as well as any proposed changes to the rules and regulations prior to final Board approval. They shall present the Board with a report of the inventory and condition of all tangible property owned by the Association at the Annual Meeting.
Community Center Administrator - The Community Center Administrator will manage Community Center reservations and coordinate event scheduling. He/she shall review and oversee the reservation and approval process (to include handling of reservation fees and security deposits). He/she shall turn over all monies received by him/her to the Treasurer and maintain a record of all reservations and fees received. The Community Center Administrator shall coordinate with the Community Center Operations Manager to assure that that the facility is prepared for reservations and community events. Their duties shall include all necessary activities, excluding those provided for under Trustees, Article VIII.
Community Center Operations Manager - The Community Center Operations Manager will oversee Community Center infrastructure operations, maintenance, repair requirements. He/she shall review and oversee the Community Center systems and determine when repairs, upgrades, and improvements are necessary. Their duties shall include all necessary activities, excluding those provided for under Trustees, Article VIII.
Beach and Park Chairperson - The Beach and Park Chairperson shall have charge of the maintenance, improvements and care of the dedicated Beach and Parks at Selby on the Bay, including the Beach and Waterfront and waters immediately adjacent.
Ways and Means Chairperson - The Ways and Mean Chairperson shall, by December thirty-first (31st) of each year, prepare a budget of the necessary expenses and submit the same to the Board for approval and shall find and provide the means for meeting the expenses of the several activities of the Association.
Social Chairperson - The Social Chairperson shall have charge of the social activities at Selby on the Bay, provide such entertainment, socials, receptions, and other events as shall seem best fitted to promote the social spirit of the community.
Roads, Sanitation and Restrictions Chairperson - The Roads, Sanitation and Restrictions Chairperson shall have charge of enforcement of all restrictions in the Selby on the Bay Community connected with buildings and sanitation, as required by the regulation of Anne Arundel County and the laws of Maryland.
Police and Fire Protection Chair - The Police and Fire Protection Chairperson shall have charge of policing of the Selby on the Bay Community, and make provisions for protection against fire. He/she shall coordinate all necessary communications and activities with the appropriate local police and fire authorities. He/she shall see that the rules and regulations promulgated by the Association are properly enforced.
He/she shall appoint all Committee Chairpersons not provided for through election. The President shall appoint a Member to fill the unexpired term of any office vacated. He/she shall preside at all meetings of the Board and appoint a President "pro tem" to install the newly elected Officers and perform such other duties as may be required of him/her by the Association.
The President has the authority to enter into a contract or other financial commitment on behalf of the Association. This authority is only valid upon the approval of two-thirds (2/3s) of the Board members voting on a motion to ratify the contract in question. The President shall be indemnified by the Association and will forever hold the President free and harmless against any action questioning the intent of the President to act in the interests of the Association, in good faith, without gross negligence, fraudulent or criminal intent when subsequent to approval by the Board.
Vice-President- The Vice-President shall preside at all meetings in the absence of the President and in case of death, removal or resignation of the President, the Vice-President shall become the President and serve as such until the next regular election and installation of his/her successor in office.
Financial Secretary- The Financial Secretary shall receive all dues and other monies from any source for the benefit of the Association. He/she shall keep a true account of all receipts and expenses of the Association; draw all orders on the Treasurer when passed by the Association and attest same by his/her signature. He/she shall turn over all monies received by him/her to the Treasurer and take a receipt of the Treasurer therefore, and keep a correct account between the Association and its members in books provided for that purpose, preparing and submitting monthly Financial Statements at each meeting. He/she shall submit his/her books to the Auditing Committee when reasonably requested to do so.
Recording Secretary-The Recording Secretary shall keep a true record of the proceedings of all meetings, correspondence and files of the Association and the Board and conduct the correspondence of the Association. All papers, books, correspondences, including, but not limited to electronic media, in possession of the Recording Secretary are property of the Association.
Treasurer-The Treasurer shall receive all funds turned over to him/her by the Financial Secretary, giving his/her receipt therefore. He/she shall keep them in such bank or banks as the Board shall prescribe. He/she shall disburse funds as authorized by the membership. The Treasurer shall give bond in such amount as the Board shall prescribe the premium thereon to be paid by the Association. He/she shall make available their books to the Auditing Committee when reasonably requested to do so.
Special Tax Officer-The Special Tax Officer shall ensure that the Selby on the Bay SCBD monies disbursed by Anne Arundel County are deposited into accounts as prescribed by the Board. The Board shall then create and approve an Annual Budget (“Annual Budget”) no later than December 31st. A SCBD Special Meeting, with ten (10) days’ notice, shall be held for the Association Members to question or to comment on the said budget before January 28th of the following year. He/she shall also make available their books to the Auditing Committee when reasonably requested to do so. Their audit shall meet County guidelines and in no way interfere with the timely submission of said Annual Budget to the County. The Annual Budget shall then be submitted to the Special Community Benefit District coordinator by the due date. Upon Anne Arundel County Council approval, he/she shall disburse funds as budgeted and balance the books. The budget may be amended only with the approval of the Board and Anne Arundel County. He/she shall also ensure that the end of fiscal year financial reports are prepared and audited as required by Anne Arundel County. Such reports shall be submitted to Anne Arundel County Auditors office by the due date. He/she shall create a balance sheet for all Selby on the Bay SCBD funds and accounts, to be presented to the Board at each meeting. The Special Tax Officer shall give bond in such amount as the county authorities shall prescribe the premium thereon to be paid by the Association. He/she shall abide by the rules and regulations prescribed by Anne Arundel County Special Community Benefit District. Commingling of Selby on the Bay SCBD funds with any other Association funds are strictly prohibited.
Zoning Officer - The Zoning Officer responsibilities shall include monitoring Selby on the Bay property owner's compliance with the zoning regulations of Anne Arundel County and the State of Maryland and notifying the Association's other Officers of occurrences of non-compliance with zoning regulations which may require further action by the Association.
Trustees - The Trustees shall be composed of three (3) Members. The candidate receiving the majority votes from the September election will have the first option of a two (2) year term in office. The Trustees shall have charge of the tangible property or renovations of tangible property of the Association. They shall be advised of any major repairs to the Community Center building that have been reported by the Community Center Chairperson. The Trustees will also review any new proposed expenditure as well as any proposed changes to the rules and regulations prior to final Board approval. They shall present the Board with a report of the inventory and condition of all tangible property owned by the Association at the Annual Meeting.
Community Center Administrator - The Community Center Administrator will manage Community Center reservations and coordinate event scheduling. He/she shall review and oversee the reservation and approval process (to include handling of reservation fees and security deposits). He/she shall turn over all monies received by him/her to the Treasurer and maintain a record of all reservations and fees received. The Community Center Administrator shall coordinate with the Community Center Operations Manager to assure that that the facility is prepared for reservations and community events. Their duties shall include all necessary activities, excluding those provided for under Trustees, Article VIII.
Community Center Operations Manager - The Community Center Operations Manager will oversee Community Center infrastructure operations, maintenance, repair requirements. He/she shall review and oversee the Community Center systems and determine when repairs, upgrades, and improvements are necessary. Their duties shall include all necessary activities, excluding those provided for under Trustees, Article VIII.
Beach and Park Chairperson - The Beach and Park Chairperson shall have charge of the maintenance, improvements and care of the dedicated Beach and Parks at Selby on the Bay, including the Beach and Waterfront and waters immediately adjacent.
Ways and Means Chairperson - The Ways and Mean Chairperson shall, by December thirty-first (31st) of each year, prepare a budget of the necessary expenses and submit the same to the Board for approval and shall find and provide the means for meeting the expenses of the several activities of the Association.
Social Chairperson - The Social Chairperson shall have charge of the social activities at Selby on the Bay, provide such entertainment, socials, receptions, and other events as shall seem best fitted to promote the social spirit of the community.
Roads, Sanitation and Restrictions Chairperson - The Roads, Sanitation and Restrictions Chairperson shall have charge of enforcement of all restrictions in the Selby on the Bay Community connected with buildings and sanitation, as required by the regulation of Anne Arundel County and the laws of Maryland.
Police and Fire Protection Chair - The Police and Fire Protection Chairperson shall have charge of policing of the Selby on the Bay Community, and make provisions for protection against fire. He/she shall coordinate all necessary communications and activities with the appropriate local police and fire authorities. He/she shall see that the rules and regulations promulgated by the Association are properly enforced.
